The Requests page allows you to create, view, and manage all leave requests in your workspace.
Employees can submit time-off requests, while HR and Admins can review, approve, or reject them all from a unified dashboard.

From this page, you can:

• Submit a new leave request
• View your own requests under My requests
• Review your team’s requests under Others requests (for HR/Admin)
• Filter requests by status, type, or year
• Download your request data as a report

Interface Layout

My Requests

The My Requests tab lists all the leaves you’ve personally submitted.

Each row represents one leave request and includes the following details:

Others Requests

If you’re an HR or Admin, you’ll see an additional tab called Others Requests.
Here, you can manage all leave requests submitted by employees in your organization or assigned teams.

This view allows you to review, approve, edit, reject, or cancel requests directly.

Create a New Leave Request

Click New Request to open the submission form.

Fill in the following fields:

As soon as you select a date range, the Request Summary panel on the right shows:

• Total days requested
• Breakdown by working hours
• Company holidays automatically excluded

Once all fields are complete, click Create Request.

Requests with Attachments

Some leave types, such as Sick Leave, can be configured to require an attachment (medical certificate, proof document, etc.) from the Leave Types page.

When you select a leave type that requires documents, the Attachments field becomes mandatory.

How it works

• If the leave type is marked Attachment Required:
  • You must upload at least one file before submitting the request.
  • The Create Request button remains disabled or will show a validation error if no document is attached.
• If the leave type has Optional attachments:
  • You can still upload supporting files (for context), but it’s not mandatory.

Supported formats

You can upload:

• PDF
• DOC / DOCX
• JPG / PNG
• (or any allowed formats indicated below the upload area)

What approvers see

For HR/Admin reviewing the request:

• Attachments appear in the Request details panel.
• They can open or download the files before approving, rejecting, or canceling the request.
• If the leave type is configured with required attachments, approvers can be confident that a document is always stored with the request.

Request Summary Panel

The Request Summary panel on the right provides a complete breakdown of all selected days and how they are counted.

🔹 Daily Breakdown

For each date, the system shows:

• Working day / holiday / weekend
• Pending or existing leave conflicts
• Adjusted days (if schedule exceptions exist)
• Number of hours counted for that day (8h)
• Whether it counts as a full day, half-day, or is ignored due to holidays

Each line shows icons explaining the status, such as:

• Holiday
• Weekend
• Pending / conflict
• Adjusted working day

This gives both employees and approvers full transparency on how each day is treated.

🔹 Totals Overview

At the bottom of the panel, you can see:

• Total calendar days
• Total working days
• Total working hours
• Updated balance after request

Example:

21 days → 104h off → 13 work days
Used: 3 — Requesting: 13 — Left: -1.5

All calculations respect:

• Part-time prorated schedules
• Custom schedules
• Holiday calendars
• Adjusted workdays

🔹 Why Request Summary Matters

This section gives HR and employees full transparency:

• How the system counted each day
• Why certain days are ignored
• Why a request may be blocked
• How much balance will remain

It ensures accuracy, consistency, and fairness across your organization.

Real-Time Balance & Validation Rules

When creating a request, the system continuously checks all company rules and the employee’s allowance in real time.
As soon as you select dates, the bottom of the panel displays warnings, restrictions, and updated balances.

This ensures employees submit valid requests and prevents policy violations before they happen.

🔍 What is validated?

Your workspace validates several conditions simultaneously:

1️⃣ Past Dates Restrictions

• Regular employees cannot create requests in the past.
• Only Admins and HR are allowed to submit past leave.

Example:
If an employee selects a date before today → a yellow warning will appear, and they cannot submit the request.

2️⃣ Overlapping Requests

The system prevents employees from creating two requests that cover the same days.

• If the selected date range overlaps with an existing pending or approved request, you will see a red overlap warning.
• The request cannot be submitted until you adjust the dates.

This ensures clean reporting and prevents duplicated leave.

3️⃣ Minimum Notice Rules

If your company policy requires a minimum notice period (7 days), the system will:

• Compare the selected start date with today
• Display a warning like:

“Minimum 7 days notice required. You have provided -16 days.”

Employees cannot submit if notice requirements are not respected unless they are Admin/HR.

4️⃣ Maximum Consecutive Days Allowed

If your leave policy limits how many consecutive days can be taken at once (ex: max 3 days for Sick Leave):

• The system checks the selected period.
• If exceeded, a red validation message appears:

“Maximum 3 consecutive days allowed. You are requesting 4 days.”

Submission is blocked until the range is corrected.

5️⃣ Allowance Balance & Limits

The allowance bar updates live based on:

• Current balance
• Days already used
• Days being requested
• Carry-over
• Yearly entitlement

If the requested days exceed the remaining balance:

• A red warning appears, for example:
  “Insufficient leave balance. You are requesting 13 days but only have 11.5 days available.”
• The user cannot submit the request.

Admins may override this depending on company settings.

Filtering Requests

Use the filter bar at the top to narrow down your view:

Managing Requests

✉️ Email Notifications

Leavo automatically sends email notifications so that everyone stays informed about request changes.

When a request is created

• Approver notification
  As soon as an employee submits a new request, the assigned approver (HR/Admin) receives an email such as:

  • Subject: New leave request from Sophie Adams
  • Includes: Leave type, start date, end date, total days, reason, and a “View Request” button linking back to Leavo.

• Employee confirmation
  The requester receives a “Leave Request Submitted” email confirming that their request is pending approval, with the same key details and a “View Request” button.

When a request is approved or rejected

• If the approver approves the request, the employee receives a “Leave Request Approved” email summarizing:
  • Leave type, dates, total days, and the approver’s name.
• If the approver rejects the request, the employee receives a “Leave Request Rejected” email, including:
  • The approver’s rejection reason (if provided) and a link to review the request details in Leavo.

When a request is canceled or modified

• If an approver or admin cancels an existing request, the employee gets a “Leave Request Canceled” email:

  • It confirms that their balance has been restored and shows the original request details.

• If a request is edited (for example, changing dates from Nov 10–14 to Nov 10–12), the employee receives a “Leave Request Modified” email clearly showing:

  • A “What changed” section with old vs new dates and total days.
  • A “Current details” section summarizing the updated request.

All these notifications are automated and sent from Leavo’s system email address.
Employees can always click “View Request” to open the request directly in the app and see its latest status.

Troubleshooting