The Allowances page in Leavo lets you view and manage employees’ leave balances including total allowance, used days, pending requests, and remaining balances.
It provides both employees and administrators with full transparency into leave entitlements and consumption.
From this page, you can:
- View your total and available allowances for the selected year
- Track used and pending leave days
- See an overview of all leave types (Annual, Sick, Remote, etc.)
- Add manual adjustments (for admins)
- Switch between years to check balances historically
This page automatically updates when requests are approved or canceled, ensuring your balances stay accurate in real time.
Page Layout
| Section | Description |
|---|---|
| Year Selector | Choose which year’s allowances you want to view. |
| Member Selector | Admins can switch between employees to view individual balances. |
| Overview Cards | Displays key metrics: total allowance, used days, pending requests, and utilization rate. |
| Table Section | Lists all leave types with details like total, used, pending, and remaining days. |
| Actions Column (+) | Allows admins to make manual adjustments to balances. |
Overview Cards
At the top of the page, you’ll find five summary cards:
| Card | Description |
|---|---|
| Allowance | Total number of leave days assigned for the selected year. |
| Consumption | Days already used or currently pending. |
| Overview | Number of leave types active in your workspace. |
| Status | Displays balance health (Healthy, Low, or Overused). |
| Utilization | Percentage of used days compared to total allowance. |
The Status card turns orange if your remaining balance is low and red if it’s fully consumed.
Leave entitlements are always granted at the start of the accrual period
either annually or monthly, depending on the company’s configuration.
This ensures that employees have their available balance ready for the period.
Example:
- If an employee is entitled to 24 days of annual leave, the full balance (24 days) becomes available on January 1.
- For monthly accruals, 2 days are added automatically at the start of each month.
Leave Allowances Table
Below the overview cards, the table lists all leave categories available for the employee.
| Column | Description |
|---|---|
| Leave Type | The type of leave (Vacation, Sick, Remote). |
| Allowance | Total days granted per year or marked as Unlimited. |
| Used | Number of approved days taken so far. |
| Pending | Number of days currently awaiting approval. |
| Remaining | Available balance after deducting used and pending days. |
| Actions (+) | Admins can click this icon to manually adjust balances. |
Example
If your Vacation allowance is 25 days:
- 10 used
- 3 pending
- 12 remaining
- → 52% utilization
Manual Adjustments (Admins Only)
Admins can modify allowances directly to account for carry-overs, corrections, or special cases.
How to Add an Adjustment
- Click the ”+” icon beside a leave type.
- In the Add Manual Adjustment panel, fill in the following fields:
| Field | Description |
|---|---|
| Leave Type | Select the leave type to modify. |
| Year | Specify which year the adjustment applies to. |
| Amount (Days) | Enter a positive number to add days or a negative number to deduct days. |
| Reason | Briefly describe the adjustment (Carry-over from 2024, Correction for miscalculation). |
- Click Create Adjustment to save the change.
Adjustments are logged for audit purposes and immediately reflected in the employee’s balance.
Filtering and Switching Views
Use the dropdown filters at the top to quickly change context:
| Filter | Description |
|---|---|
| Year Selector | Navigate between past and upcoming years. |
| Member Selector | Admins can switch between employees. |
| Search | Find a specific leave type quickly. |
When you switch between members, Leavo automatically loads their data without needing a page refresh.
Export Data
Click the Download icon in the top-right corner to export allowance data to CSV or EXCEL format.
Exports include all leave types, balances, and consumption data for the selected member and year.
Troubleshooting
| Issue | Solution |
|---|---|
| Balances not updating | Refresh the page balances update after request approval or cancellation. |
| Missing leave types | Ensure the employee has a policy assigned in Leave Policies. |
| Incorrect totals | Check for manual adjustments or duplicated requests. |
| Unlimited types still showing numbers | Confirm the policy is correctly set to Unlimited. |
Your Allowances page now provides a full snapshot of your leave usage and remaining balance.
Admins can make quick corrections, while employees can monitor their usage at a glance.
Allowances automatically synchronize with Requests and Leave Policies, ensuring every change stays consistent across Leavo.